Privacy policy

GENERAL TERMS AND CONDITIONS OF USE OF THE ihs.systems WEBSITE

Introduction

For the purposes of this Notice, a website is a term that includes all websites located at www.ihs.systems.

Website Content

All content contained on the Website is of an informative nature and is primarily for information purposes. Ihs.systems undertakes to use its best endeavours to ensure that the information on the ihs.systems website is true, reliable and of good quality. It is not liable for any typing errors or for delays or omissions in the up-to-date data entry.

Copyright protection

This website is the exclusive property of ihs.systems and any misuse of the data, images, text and other information contained on this website is therefore prohibited. Any copying, distribution or other use of any of the above information is prohibited without the prior knowledge and permission of ihs.systems.

Privacy protection

The first time you visit the website, a “cookie” is placed on your computer, which you can remove or, with the appropriate settings, prevent from being placed. Cookies are small files that help the website to communicate better with you and, for example, allow the website to manage your personal preferences. It is important to know that we cannot access your personal data or the data that is on your computer through these files in any way, except for those that are publicly available (browser type, operating system type, etc.). The data that you enter on the website is sent to us over the internet in an unprotected electronic format, and may therefore also be available to third parties. In order to protect your identity and privacy, please do not enter any personal data that you do not want to be disclosed.

External links

Links to websites that are not part of this website are also part of our website. We are not responsible for the content of these sites.

Change of terms

ihs.systems reserves the right to modify the General Terms and Conditions without prior notice. Changes shall take effect as soon as they are published. For the sake of these rights, please read the terms of use and conditions carefully whenever you visit our website.

Jurisdiction

The interpretation of and all legal issues relating to the use of the materials published on this website shall be governed exclusively by Slovenian law. The Ljubljana court shall have jurisdiction over claims and disputes relating to the use of the said materials.

Conclusion

By accessing this website, you agree that you have read and agree to all of the above terms and conditions.

                                                                                    Last modified: August 2023

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PRIVACY POLICY FOR INDIVIDUALS

We respect your trust and assure you that we will handle your personal data with care and process it in accordance with applicable data protection laws (GDPR and the Personal Data Protection Act). In the following sections of the Privacy Policy for Individuals, we provide a detailed description of the purposes and legal basis for processing your personal data and inform you about your rights.

1. Data Controller

The data controller is I.H.S. d.o.o., Cesta 4. julija 84 D, SI-8270 Krško (in the following sections: I.H.S.). You can send any questions regarding the processing of personal data to us at gdpr@ihs.systems

2. Purposes and Legal Basis for the Processing of Personal Data

Conducting Business with Business Partners
For the purpose of executing contracts, we process the contact details of employees of our business partners (name, surname, job title, phone number, email address). The execution of business often includes after-sales or post-implementation activities (maintenance, complaints, etc.). The legal basis for processing this personal data is the supply contract.

Sending Emails to Business Partners’ Contact Details

We send emails to the business partners’ contact details with invitations to fairs where I.H.S. is represented. The legal basis for this processing is legitimate interest.

Cookies

When you visit our website www.ihs.systems cookies are placed on your browser. You can read more about cookies at Cookies https://www.ihs.systems/en/cookie-policy/.

3. Transfer of Data to Third Parties and Transfer of Data to Third Countries

We do not transfer data to third parties or countries.

4. Retention Period of Personal Data

  • Conducting Business with Business Partners: Data is retained for 10 years after the completion of the business transaction.
  • Sending Emails: Data related to sent emails is retained for 2 years.
  • Video Surveillance: Recordings are retained for a maximum of 1 month.

 5. Rights of Individuals Regarding the Processing of Personal Data

Individuals have several rights related to their personal data. I.H.S. verifies the identity of the individual requesting information about his rights before exercising these rights. Individual must submit his request for information in writing to the email or postal address of I.H.S., provided in the first section of this policy.

I.H.S. fulfills justified requests within 1 month. However, in cases of complex requests or a large number of requests, this period may be extended by an additional 2 months. In such cases, I.H.S. will inform the individual about the extension and the reasons for it.

a. Right of Access: Upon request, we will inform the individual whether personal data is being processed in relation to him, and, if so, provide the following information:

  • The types of personal data;
  • The categories of recipients to whom the personal data has been or will be disclosed;
  • The retention periods;
  • The existence of the right to request correction or deletion of personal data or restriction of processing related to the individual, or the right to object to such processing;
  • The right to lodge a complaint with the Information Commissioner;
  • If the personal data was not collected from the individual, any available information about their source;
  • The existence of automated decision-making, including profiling.

b. Right to Rectification: The individual can request at any time that I.H.S. corrects inaccurate data or completes incomplete data related to him.

c. Right to Erasure (Right to be Forgotten): The individual can request that his personal data be deleted in the following cases:

  • The personal data is no longer necessary for the purposes for which it was collected or otherwise processed;
  • The individual withdraws the consent on which the processing is based, and there is no other legal basis for the processing;
  • The individual objects to the processing of personal data, and there are no overriding legitimate grounds for the processing.

d. Right to Restriction of Processing: The individual can request that the processing of his data be restricted in the following cases:

  • The data is inaccurate;
  • The processing is unlawful, and the individual does not want the data to be deleted;
  • I.H.S. no longer needs the data for processing purposes, but the individual needs it for establishing, exercising, or defending legal claims;
  • The individual has objected to the processing.

e. Right to Data Portability: The individual can request a copy of the data they provided to I.H.S., where the processing is based on a contract or consent and is carried out by automated means.

f. Right to Object: The individual can object to the processing of personal data. This right applies only to the processing of personal data based on a legitimate interest that overrides the individual’s interests.

g. Right to Lodge a Complaint Regarding the Processing of Personal Data: The individual can send any complaints regarding the processing of personal data to the addresses of the controller provided in the first section of this policy.

Additionally, any individual whose personal data is being processed has the right to lodge a complaint directly with the Information Commissioner if they believe that the processing of their personal data violates applicable laws.

6. Validity of the Policy

In addition to this privacy policy, the processing of data within a specific contractual relationship is also governed by the contract and terms that further regulate the particular contractual relationship.

I.H.S. will publicly announce any changes to the privacy policy on this website.

                                  

Last modified: This policy is effective as of 19.08.2024.

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PROTECTION OF PERSONAL DATA OF JOB APPLICANTS AT I.H.S. D.O.O.

At I.H.S. d.o.o., we prioritize your privacy and are committed to processing your personal data in accordance with fair data practices and applicable data protection laws.

Below are the relevant details for job applicants at I.H.S. d.o.o.

  1. Data Controller

The data controller for employees’ personal data is I.H.S. d.o.o., Cesta 4. julija 84 D, SI-8270 Krško.

If you have any questions related to data protection; you can contact us at: gdpr@ihs.systems

2. How Do We Obtain Your Personal Data?

We obtain your personal data when you apply for a published job vacancy, either by submitting an online form or sending a written application to our address.

When applying for a job vacancy, we request the following personal data:

  • Basic information (name, surname, date of birth).
  • Contact details (email address, phone number, residential address).
  • Education and work experience details (resume/CV).

3. Purpose of Processing Personal Data

Based on the applications received at I.H.S., we review your application in relation to the requirements for the specific job position. The most suitable candidates will be invited for personal interviews, and potentially for additional skill and knowledge assessments. If necessary, you may be referred for psychometric testing by our qualified contractual partner.

After the selection process, we will ask non-selected candidates if they wish to allow us to retain their application, including personal data, for potential future job opportunities. Applications from candidates who do not consent to retention will be deleted/destroyed.

4. Personal Data Retention Period

Personal data of candidates who consent to further processing after the selection process will be retained until the withdrawal of consent.

5. Who Processes Your Personal Data and Who Are They Shared With?

Authorized employees of the data controller and our contractual partners (data processors) as well as psychometric testing providers may have access to the personal data in the job applicant database at I.H.S.

I.H.S. carefully selects data processors, which is reflected in appropriate agreements regarding data protection in the data processing contracts.

6. Is There Automated Decision-Making, Including Profiling?

No.

7. What Are Your Rights Regarding Your Personal Data?

Under GDPR, the applicant has the right to:

  • Access their personal data.
  • Rectify or supplement personal data.
  • Erase personal data when there is no longer a legal basis for retention or if you have withdrawn your consent.
  • Data portability – in the case of personal consent.

The data controller will provide information on measures related to the processing of your personal data, taken at your request, in accordance with Articles 15 to 22 of the GDPR, without undue delay and in any case within one month of receiving the request. Exceptionally, this period may be extended by a maximum of two additional months, considering the complexity and number of requests. In such a case, the data controller will inform you within one month of receiving the request, along with the reasons for the delay. If you submit the request electronically, the data controller will provide the information electronically where possible unless you request otherwise.

If you wish to exercise the above-mentioned rights, you can contact gdpr@ihs.systems

If you believe that your rights are not being fulfilled, you can file a complaint with the Information Commissioner of the Republic of Slovenia (www.ip-rs.si).

8. Possibility of Withdrawing Consent

Candidates who have given consent for inclusion in the database can withdraw their consent at any time by expressing their decision in writing via email to: gdpr@ihs.systems

Last modified: effective as of 19.08.2024.

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